Calendar of renewal dates; guidance, not a form.
- Download the DOCX for an editable Microsoft Word version you can email, print, or archive.
- Review this guidance carefully. For contracts, have a solicitor review before signing.
- Review the source chapter in the book for full context: see the chapter reference in the page header.
Key dates
Licence expiry: [see DOCX]
Renewal application due (8–10 weeks before expiry): [see DOCX]
Key dates checklist
12 weeks before: Begin preparing renewal application: [see DOCX]
10 weeks before: Submit renewal application: [see DOCX]
8 weeks before: Renewal inspection (typically): [see DOCX]
4 weeks before: Renewal decision received: [see DOCX]
0 weeks: Licence expiry: [see DOCX]
Within 28 days of decision: Appeal deadline (if needed): [see DOCX]
Annual tasks (regardless of renewal cycle)
Q1: Refresh the PHP with the vet: [see DOCX]
Q2: Conduct the fire drill: [see DOCX]
Q3: Run the mock inspection: [see DOCX]
Q4: Run the 5-minute test and review the year: [see DOCX]
Monthly: Check expiring documents (vaccinations, etc.): [see DOCX]
Monthly: Run the social media compliance check: [see DOCX]
Annually: Review all SOPs: [see DOCX]
Annually: Review the operations manual: [see DOCX]
Annually: Review the data retention policy: [see DOCX]
Annually: Review the disciplinary procedure: [see DOCX]
Annually: Review the insurance policies: [see DOCX]
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